Archives

Travel and Expense Reimbursement (Concur)

""   Overview and Key Features:

Concur is the University’s travel and expense reimbursement tool. After gathering feedback from the U of T community and undertaking a rigorous Request for Proposal (RFP) process, Concur was chosen to make it easier and faster to submit and process expense claims.

Key Features:

  • Concur is used for travel and expense reimbursements and T&H card reconciliation.
  • Concur is available for all for appointed/non-appointed employees at U of T.
  • Concur is fully digital and has an optional mobile app in addition to a desktop application.

""   Getting Started:

""   Get Help:

Event Registration and Management System (EVE)

""   Overview and Key Features:

EVE (Event Registration and Management System) is a one-stop platform for managing events, workshops, conferences, and meetings hosted at the University of Toronto. It supports in-person, online, and hybrid event types and provides end-to-end management from registration setup to post-event surveys.

Key Features:

  • Create and manage event registration pages for U of T audiences or the general public.
  • Customize registration forms, confirmation messages, and attendee communications.
  • Track registrations, attendance, and event metrics through built-in reporting tools.
  • Publish events on your divisional or departmental subdomain.
  • Supports both single departmental (Op Unit) and divisional configurations, depending on your needs.

Operated by the Web Services team (EASI Division), EVE is available for administrative use across the university.

""   Getting Started:

Visit https://help.eve.utoronto.ca for setup instructions, FAQs, and training materials.

Departments and divisions interested in trying EVE can request access to a free trial instance before full deployment.

""   Get Help:

For assistance or to request access, contact the Web Services team at webservices@utoronto.ca.

Time & Attendance (UTime)

"" Overview and Key Features:

UTime is the University of Toronto’s time and attendance solution. This system, formally known as UKG’s Pro Workforce Management, offers a seamless user experience along with robust timekeeping, advanced scheduling and reporting. UTime supports administrative operations by optimizing, automating and streamlining business processes, ensuring more efficient workforce management across the university.

This service utilizes your UTORid credentials. For more information on UTORid, please refer to: https://www.utorid.utoronto.ca/

This new time management solution provides:

  • Mobile-friendly user interface and navigation, providing easy access to frequently used actions.
  • Robust dataviews and reporting, providing standard user-friendly insights that enhance transparency and tracking.
  • Automated notifications that simplify timecard approvals and tracking employee hours.

  • Enhanced alignment with U of T’s payroll system for improved information delivery and data accuracy.

  • Streamlined and simplified processes for managing, tracking and reporting on employees with multiple assignments.

""  Getting Started:

Visit the UTime Support Centre for more information, including useful links and FAQs.

Interested in onboarding to UTime? Learn more about next steps.

""   Get Help:

For additional FAQs and information for payroll administrators, managers and employees, visit the Enterprise Service Centre (ESC)

  • User Documentation:
  1. Payroll Administrators (secure access)
  2. Managers
  3. Employees

Grade Submission Service (eMarks)

""   Overview and Key Features:

eMarks is the University’s grade submission system designed for instructors and departmental chairs/approvers. It facilitates the online submission of course marks and grades, amendments, and departmental approvals ensuring a streamlined and efficient process for managing student assessments.

eMarks allows instructors to submit final course marks and grades, amend previously submitted marks and grades, and track any changes made to a student’s grade. Departmental Chairs use it to review and approve submitted grades for final submission. Administrative Staff use eMarks to oversee the grade submission process and ensure compliance with university policies.

""   Getting Started:

Note: Instructor accounts are automatically set up based on teaching assignments in courses in ROSI

""   Get Help:

Degree Confirmation

""   Overview and Key Features:

This service is for prospective employers and other educational institutions to verify the credentials of University of Toronto graduates. This minimizes the risk of credential fraud and protects our graduates from the illicit use of their designations by others.

A degree is not considered to be conferred until the date of convocation. If this person is expected to graduate at a future date, please allow several days after the date of conferral before submitting your request.

""   Getting Started:

The University’s degree verification system attempts to identify graduates based on the information you provide. You will be asked to provide:

  • Student Number (if possible)
  • First (and Middle) Names
  • Last Name
  • Day and month of birth

Visit the Degree Confirmation page to begin the process.

""   Get Help:     

Curriculum Publisher

Product overview - Free business icons   Overview and Key Features:

Curriculum Publisher (CP) is an online application that allows Divisions and Departments to publish course and program offerings to their divisional calendars. It stores archived calendars for easy reference and is a critical tool in providing important information to students. CP is developed and managed in-house by the Student Information Systems products and Applications Team at ITS.

""   Getting Started:

Authorization to CP is restricted to staff and faculty who require access for their duties.  If you are required to make changes to front matter, please contact the member(s) in your divisional governance office who are already approved as Administrators.  They can submit a request on your behalf.

If you are an administrator and would like to login, add administrative-login at the end of the calendar URL.  For example, if you are preparing to edit the UTM calendar in Production, add administrative-login at the end of https://utm.calendar.utoronto.ca/.  Enter your UTORid and CP password.  Don’t forget to change your password upon your first initial login.

""   Get Help:

This page includes various training materials such as short-learning videos, how-to articles, and FAQ on Curriculum Publisher (CP). ​​​​​​​New and existing users are encouraged to go through each video in order and read the documentation for a better understanding of CP.
Knowledge Base Articles are also available on ServiceNow (ESC). In addition, you can visit the Curriculum Management Documentation page to understand the correlation between Curriculum Management and Curriculum Publisher.

Curriculum Management

"" Overview and Key Features:

Curriculum Management (CM) is the University’s institutional Curriculum Management system. It provides a centralized and searchable inventory of all approved Undergraduate and graduate course/program information from current participating Divisions at the University of Toronto. It is also an online workflow solution that efficiently manages proposed course and program changes.  It allows divisions to create, organize, edit, and approve course and program information.

The benefits of this system include:

  • Reduced level of effort associated with manual processes
  • Standardized templates for Courses (and Programs)
  • Web forms rather than multiple competing versions of Word documents
  • Proposals created online and use automated approval workflow
  • Management of curricular catalog inventory and history from any online device
  • A central source of curricular data to be consumed by other University Systems

""   Getting Started:

Get Help:

Course Information System

""  Overview and Key Features:

CIS is the University’s institutional course information system.

CIS provides convenient, online services to support the administration of courses for instructors, departments, and faculty offices. CIS provides instructors with a streamlined way to:

  • Assist with the creation of their course syllabus by providing tools to inform the development of their marking scheme as well as guidelines on faculty and institutional policy statements,
  • Submit and duplicate final exam papers in a secure, online platform, and
  • Provide administrative details regarding assessments for students writing with accommodations.

Read more about the Course Information System project and the Next Generation Student Information Services (NGSIS) program.

""   Getting Started:

  1. Using a desktop browser, go to https://cis.utoronto.ca.
  2. Enter your UTORid and password into the weblogin page.
    Note: Administrative staff will also be prompted for their UTORMFA credentials.

""   Get Help:

Degree Planning and Audit Tool

""   Overview and Key Features:

Degree Explorer is the University of Toronto’s degree planning tool. Review your academic history, degree requirements or use the planner to determine how future course choices might meet your requirements.

Degree Explorer also allows you to assess your overall progress in your degree or program. Ensure you are eligible to graduate by reviewing the requirements of your degree or program. Degree Explorer can tell you which requirements have been met and which are still outstanding.

""   Getting Started:

   Plan your degree:

The planner allows you to create up to five hypothetical degree scenarios. Drag and drop courses to map out prerequisites, electives and core courses.

   Review your academic history:

See your progress towards graduation and what is required each year to get you there. View your past and current courses, marks and any advanced standing. Courses in your Academic History are used in the assessment of your program or degree.

Degree Explorer Admin allows administrators to perform requirements and completion assessments for students’ courses and programs. It also allows for admin users to create and configure completion rules for programs and degrees.

""   Get Help:

Information for Degree Explorer help can be found on the SIS SharePoint site. There is also an operational guide available from the help menu within Degree Explorer.