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Onedrive

Tip! – File Sharing in OneDrive – Teaching & Learning

Product overview - Free business icons   Overview and Key Features:

Using OneDrive, you can securely store all your personal files in one place, easily share them with your colleagues and access them from any device.

With OneDrive, you can also:

  • Control the sharing rights on your documents and access files remotely.
  • Eliminate the need to send files to yourself by email: you no longer need to use your inbox for document storage.
  • Better collaborate with colleagues by editing and sending changes to OneDrive email attachments in real time through UTmail+. There is no need to collate multiple recipients’ edits and comments.
  • Keep track of document comments and edits in one place, not across multiple copies of a document.

Help - Free computer icons   Getting Started:

Web Version

To access the OneDrive Web interface, sign in to your UTmail+ account (Outlook). Then, click on the application launcher (the waffle icon in the top left corner) and select OneDrive

Desktop Version

Faculty members, librarians, and administrative staff with at least a 20 per cent appointment can download and install OneDrive on up to five personal devices the Office home page.

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Recommended External Resources:

Support Level: Basic support only

Network as a Service (NaaS)

Network - Free networking icons

Product overview - Free business icons   Overview and Key Features:

Networks as a Service (NaaS) allows departments to leverage the expertise of the EIS Enterprise Networking group to ensure fast, reliable local area network (LAN) connectivity. This service is designed to address skills and capacity gaps often faced by departments with limited IT staff.

NaaS handles the design, provisioning, and ongoing management of departmental networks, making costs more predictable and easier to budget—treating the network as a utility, similar to power, heating, or cooling. Pricing is based on a per-port model and includes the cost of network switches. Departments that have recently completed a network refresh may opt to subscribe to the Network Management component only.

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If you’re interested in subscribing to NaaS, have questions about the service, or would like to request a network assessment, please contact us.

MS Visio

File:Microsoft Office Visio (2019).svg - Wikipedia

Product overview - Free business icons   Overview and Key Features:

Microsoft Visio is a diagramming tool that is part of the Microsoft Office suite of productivity software. It is primarily used for creating various types of diagrams, such as flowcharts, organizational charts, network diagrams, and more. Visio provides a user-friendly interface with a wide range of shapes, templates, and tools to help users visualize and communicate complex information effectively.

Key features of Microsoft Visio include:

  • Templates and Shapes: Visio comes with a large library of templates and shapes that cater to different types of diagrams and industries. This makes it easy to start creating diagrams without having to design everything from scratch.
  • Customizable Diagrams: Users can customize shapes, lines, colours, and other elements to create diagrams that suit their specific needs. This flexibility allows for the creation of professional-looking diagrams.
  • Export and Integration: Diagrams created in Visio can be exported in various formats, including PDF, image files, and even web pages. This makes it easy to share diagrams with people who may not have Visio installed.

Help - Free computer icons   Getting Started:

  • UTmail+ Home
  • Log in to your online Outlook/UTmail+ account and click on the waffle in the top left corner. Select the Visio tool.
  • Visio web-based version is available for Faculty, Staff and Students.

If the full version of Visio is required it must be purchased through the License Software Office at uSource.

 

MS Teams

Microsoft Teams - South Piedmont Community College

Product overview - Free business icons   Overview and Key Features:

Microsoft Teams is a chat-based collaborative workspace that brings together people, content and conversations. With Teams, channels of colleagues can create content while collaborating with one another at the same time. Users can share files through Teams both internally and externally, and access their team files on SharePoint.

The powerful chat functionality of Teams enables instant text, audio, and video communication among university colleagues. It integrates Office apps like Word, Excel, PowerPoint, and OneNote, offering a collaborative experience.

Help - Free computer icons   Getting Started:

Desktop Version

While Microsoft Teams is available as a web app, the Teams desktop client is recommended for a more robust experience. The desktop version offers better integration with Microsoft 365, efficient resource use, and enhanced notifications.

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If you’re looking to get started or have any questions or concerns, we recommend beginning by reviewing the relevant resources:

Report a security incident to the Security Team

Support Level: Basic support only

MS Stream

Automate Office 365 Group Creation Within Your Business | Envision IT

Product overview - Free business icons  Overview and Key Features:

Microsoft Stream is a secure video service that allows you to share recordings of classes, meetings, presentations, training sessions and related videos. With Stream, users can access their videos on multiple devices from any location and deliver both live and on-demand videos to curated audiences.

Help - Free computer icons   Getting Started:

To access Stream, sign in to your UTmail+ account (Outlook). Then, click on the application launcher (the waffle icon in the top left corner) and select Stream

Storage Note

It’s important to note that, unlike Stream Classic, the new Stream integrates with Microsoft 365, allowing for video files to be stored and shared directly within OneDrive or SharePoint which may impact storage quotas.

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Recommended External Resources

Service Level: Basic support only

MS Power Platform

Product overview - Free business icons   Overview and Key Features:

Microsoft Power Platform is composed of two key products and other services: Power Apps and Power Automate.

  •  Power Apps: Microsoft Power Apps is a suite of apps, services, and connectors, as well as a data platform, that provides a rapid development environment to build custom apps for your business needs.

  • Power Automate: Microsoft Power Automate is used to automate repetitive business processes. Beyond simple workflows, Power Automate can send reminders on past due tasks, move business data between systems on a schedule, talk to more than 600 data sources or any publicly available API, and can even automate tasks on your local computer like computing data in Excel.

Help - Free computer icons   Getting Started:

UTmail+ Home

Power Apps and Power Automate are available to all full-time staff and faculty.

Once you receive confirmation, log in to your online Outlook/UTmail+ account and click on the waffle in the top left corner. Click on “All apps”. Select the Power Apps or Power Automate tool.

If you don’t see Power Apps and Power Automate under your M365 apps launcher, please check your eligibility Microsoft 365 Licensing – Toolkits for staff, faculty, students and other community members and ask your local IT helpdesk to submit a Microsoft 365 License Exception Request.

Get Started with Power Platform environments (FAQ and best practices)

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Overview of Microsoft Power Platform (Microsoft)

Support Level: License provisioning and Governance only.

MS Planner

Product overview - Free business icons   Overview and Key Features:

Microsoft Planner is a simple way to organize teamwork and manage tasks.  With Planner, you can bring teams, tasks, documents and conversations together in one place.

Use Planner to create a project plan, assign tasks to a team of individuals and update the status of your tasks. In Planner, each project can be organized visually with a plan board. Using the board, you can organize tasks into buckets, categorize tasks based on their status and easily drag and drop tasks between columns.

Help - Free computer icons   Getting Started:

To access the OneDrive Web interface, sign in to your UTmail+ account (Outlook). Then, click on the application launcher (the waffle icon in the top left corner) and select Planner.

Open a ticket in the Enterprise Service Centre (ESC) to request more information.

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Search the Knowledge Base for more information about MS Planner.

Support Level: Basic support only

 

MS Forms

Product overview - Free business icons   Overview and Key Features:

With the Microsoft Forms tool, you can create surveys, polls and formative quizzes – and easily see results as they come in. When you create a survey or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use the lightweight, built-in analytics to evaluate responses. Form data can be easily exported to Excel for additional analysis.

The Microsoft Forms tool provides basic functionality for forms and surveys. It offers time-saving and efficient features, including:

  • Re-usable template forms.
  • The option to add pictures and videos to your survey.
  • Collaborative design that allows you to co-edit forms with colleagues.

Help - Free computer icons   Getting Started:

UTmail+ Home

Log in to your online Outlook/UTmail+ email account and click on the waffle in the top left corner. Select the Forms tool.

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Open an incident ticket using Enterprise Service Centre (ESC)

Support Level: Basic support only

MS Bookings

Start Scheduling Meetings With MS Bookings

Product overview - Free business icons   Overview and Key Features:

Microsoft Bookings is a scheduling tool that allows you to keep track of appointments and clients. With Bookings, clients can easily access your booking page at any time to find the appointment slot and service that they need. For example, an instructor at U of T might use Bookings to schedule office hours.

Bookings provides an excellent alternative to phone or email appointment scheduling: a simple, customization webpage lets your clients find available times and book appointments 24/7. Once an appointment is booked, your client will receive a confirmation email and calendar invitation.

Help - Free computer icons   Getting Started:

Access

UTmail+ Home

MS Bookings is available to all full-time staff and faculty. Once you have access, log into your online Outlook/UTmail+ account, open the app launcher (the waffle icon) in the top-left corner, select All apps, and choose Bookings.

You can also use Bookings within Microsoft Teams. Just open Teams, select the three-dot (More added apps) menu, and look for Bookings.

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Access the Enterprise Service Centre (ESC) to open an incident ticket.

Support Level: Basic support only

Microsoft Application Review (mARC)

Review - Free edit tools icons   Overview and Key Features:

University of Toronto staff and faculty can request access to third-party applications that integrate with their U of T Microsoft 365 accounts. When the request is approved by the requester’s divisional IT administrator, it will be subject to review by the University’s Application Review Committee (ARC).

To maintain a secure integration of third-party applications and add-ins with Microsoft 365 products, we have implemented a comprehensive review process which includes the following steps:

  • Approval by Divisional IT Administrators: Your requested third-party application or add-in will be subject to approval by your divisional IT administrator(s). They will assess its compatibility with our existing systems and evaluate its potential benefits for the division.
  • Evaluation by the Application Review Committee (ARC): Our dedicated Application Review Committee (ARC) will carefully evaluate the suitability of the requested application or add-in.
  • Risk Assessment by Information Security: As part of our commitment to security, our Information Security team will conduct a thorough risk assessment of the proposed application or add-in to identify and mitigate potential security risks.

Help - Free computer icons   Getting Started:

Request a new application integration with Microsoft 365

M365 Application Review Committee members

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Considering the volume of requests received, the resolution of each request may require several weeks to months, depending on factors such as priority and resource availability.

We understand the importance of a timely review process. While your request is being processed, we recommend exploring approved third-party alternatives that are secure and cater to various user needs. To explore approved integrations, please visit this webpage.